How To Setup A Pop Email Account in cPanel

[Skhilled]

What You Will Learn:

   
• How to make setup an email account to use with your laptop, computer or other devices using cPanel.

Things To Know Or Do Before Starting This:

You should have a basic understanding of how your computer/laptop works and how to use it. You should not try to do this using a tablet or cell phone. It is possible that you can do it using one of those but you may not have the space on it to save your files.

You should know your cPanel login information and how to login into it. If your hosting uses a different server Control Panel other than cPanel you may not have any of the features shown here! If you are using free hosting you may not even have the option of doing backups without paying for them through your hosting or getting them to do it for you! Contact your hosting if you need help for any of those things.

How To Setup A Pop Email Account in cPanel: Here's How You Do It:

1. Log into cPanel and click the "Email Accounts" link.


2.  On the next screen is where we will create the email account(s). It has several options:

   
• Email - This where you will create the email name. In the image, above I used "testuser" which will create "testuser@yourdomain.com". "yourdomain.com" will be replaced with your actual chosen domain.
• Domain - This is the domain name you will chose from the dropdown list for the email account.
• Password - This is the password you will use to access the email account. When choosing a password I strongly suggest you choose one that is hard to guess. This option also goes along with the "Strength" option discussed below.
• Password (Again) - This is a fail-safe feature to make sure that you have properly entered your password. If "Password" and "Password (Again)" do not match you r will be given an onscreen error. You will then have to correct one or both of them so they match. Again, this option also goes along with the "Strength" option discussed below.
• Strength - This shows you how strong you password is and how likely it would be to guess it. It has a rating from zero (0) to one hundred (100)...Zero being very easy to guess and one hundred being extremely hard to guess. I strongly suggest that your password should be at least 60 or more. You should also copy it to a safe place in case you forget it or you'll have to either create a new password or a new email account.
• Password Generator - If you have problems creating a password use this to help you create one. When you click the button it will give you options to choose a password length and what type of characters it will use. Click the "Generate Password" button to to see what it creates. If you do not like the password you may click the button as many times as you like until you find a password that you do like. When you are done click the "Use Password" button to use that password.

3.  Below that are the last few options before actually creating the account.

   
• Mailbox Quota - Use this to choose how much space you wish to give to each account so they do not fill up your server disk space. If the email account becomes full the user must delete older emails to allow for more space. They (and the sender) will receive an error stating the email account is full and any mail sent will be rejected.
• Unlimited - This option will give the account unlimited disk space up to the amount your hosting account allows.
• Create Account - Click this button to create the actual email account that will be used.
• Send welcome email with mail client configuration instructions. - It will send the user an email with information about the username and password for the account along with instructions on how to use it with applications such as Outlook, Windows Live, MacOC, etc. so the user can access their mail across various devices.

4.  This section shows the email accounts that have been created along with their options.

   
• The first two, "Account@Domain" and "Usage/Quota/%" have already been explained. We'll now focus on the "Actions" section.
• Password - Allows you change the password for the selected account.
• Quota - Allows you to change the quota space for each account.
• Set Up Mail Client - Will give you automatic and manual instructions for setting up various email clients. I will not cover all of those here.
• Delete - Deletes the selected email account.
• More - A dropdown button that contains more options and is explained below.

   
• Suspend - Suspends ALL account actions and denies the user access to the account.
• Suspend Login - The account can receive email but the user cannot login to access them.
• Suspend Incoming Mail - Stops the account from receiving mail. This is useful if the mailbox is full and will give the user time to delete enough mail to receive more.
• Access Webmail - Allows you to access your email via a browser using the Horde, RoundCube or SquirrelMail server applications. It will also show you same instructions for setting up an email client.

5.  Default Email Account - It is the default account that is setup when your hosting account was created. Here are a few suggestions about its usage.

   
• This is the primary account and it can access ALL other email accounts and read the email of ALL email accounts!
• If this account is compromised by a hacker (or anyone else) they will easily have access to ALL email accounts!
• It is STRONGLY suggested that you do not use this account only when necessary! You should create an additional account and use that one for daily activities.
• Never use the same password your default account uses for another email account!
• Never give out the default email account address!

Enjoy!

[Ken.]

Good work Steve. Well written and easy to follow.






BTW... please delete this post if you need to.

[Skhilled]

Thanks! No problem posting here. Like you suggested, I may opt to put these in SP pages or TP pages or whatever I finally decide to do later. LOL